Request for Proposals (RFP): Website Redesign for Boulder County Film Commission
March 4, 2026
RFP Title: Boulder County Film Commission Website Redesign
RFP Contact: Boulder Chamber Senior Marketing Manager
Name: Courtney Warford
Email: RFP@boulderchamber.com
Website: https://bouldercountyfilmcommission.com/
Description
The Boulder County Film Commission (BCFC), a program of the Boulder Chamber, is seeking proposals from innovative and highly creative web design firms to redesign and modernize the BCFC website. This project represents a rare opportunity to showcase cutting-edge digital design on a global stage, especially with the increased visibility surrounding the upcoming Sundance Film Festival and the renewed international attention on Colorado as a creative hub.
The Chamber encourages proposals that include both cash and trade components, allowing for collaboration that supports our entire creative ecosystem while delivering exceptional value.
Our aim is to launch a visually stunning, high-performance website that positions Boulder County as a destination for filmmakers, producers, and creative professionals.
Background
Boulder County has long been a magnet for filmmakers and creative talent, and the Boulder County Film Commission plays a central role in promoting our region’s locations, resources, and production support. As global attention increases, our digital presence must rise to the moment.
The current website no longer reflects the sophistication, innovation, or ambition of our creative community. This redesign is an opportunity for a partner agency to demonstrate its most imaginative work and help shape how Boulder County is seen around the world.
Project Goals
The redesigned website should address core performance and functional needs while also delivering:
- A bold, visually striking website that reflects the artistic energy of Boulder County
- Forward-thinking, cutting-edge design suitable for global audiences
- A digital presence capable of drawing attention during high-visibility moments such as Sundance
- Reinforcement of Boulder County as a creative destination
Scope of Work
Discovery & Strategy
- Stakeholder interviews
- UX and current site assessment
- New information architecture
- User personas and journey mapping
Design
- Mood board and creative directions
- Full responsive design
- Visual style guide
- Interactive prototypes
Development
- CMS setup (WordPress or comparable)
- Fully responsive development (desktop and mobile)
- Open-source fonts and resources should be prioritized
- Feature builds and/or sustainable plugins
- Video and hi-res galleries
- Location gallery/maps
- Directories
- User walkthrough webtools
- Blog/Newsletters
- Accessibility compliance (WCAG 2.1 AA)
NOTE: All webtools, builds, or plugins must be sustainable and have limited associated costs
Content Services
- Content migration
- Optional rewriting or restructuring
Testing & Launch
- Cross-device QA
- Page speed optimization
- SEO setup
- CMS training
- Launch support
Deliverables
- Revised sitemap
- Complete website design package
- Fully built website
- Creative Directory integration to a searchable online directory
- CMS training materials
- Documentation
- Post-launch support plan
Proposal Requirements
Proposals must include:
- Company overview and team bios
- Project approach and timeline
- Relevant work samples
- Technical approach and CMS recommendation
- Budget breakdown
- References
Cash + Trade Requirement
The Boulder Chamber encourages bidders to propose hybrid compensation models that may include reduced cash fees, in-kind services, promotional collaborations, or creative trade value.
Showcase of Creative Expertise
Given the global visibility of this project bidders should highlight their most creative, innovative digital work.
Evaluation Criteria
- Quality and creativity of past work
- Ability to deliver high-impact creative design
- Strength of technical approach
- Accessibility and SEOexpertise
- Willingness to structure cash/trade proposal models
- Overall value and alignment with BCFC’s vision
Budget
Provide an itemized, transparent budget including all phases. Hybrid cash/trade options are encouraged. Proposals not to exceed $15,000 combination of Cash/Trade.
Timeline
- RFP Release: 02.27.2026
- Questions Due: 03.06.2026
- Proposals Due: 03.13.2026
- Vendor Selection: 03.27.2026
- Project Kickoff: 04.13.2026
- Target Launch: 08.01.2026
Submission Instructions
Submit electronically to:
- Name: Courtney Warford
- Email: Courtney.Warford@boulderchamber.com
- Subject: BCFC Website Redesign Proposal – [Your Company]